Best Video Conferencing Software

Why do you need Video Conferencing Software

Using VCS (I will use this abbreviation) you can establish communication with your employees and partners without spending a lot of money on business trips. VCS also allows you to establish remote work of your employees and thereby reduce the cost of renting an office. You can hire a part of the team remotely, and consequently, you don't have to pay rent and buy office equipment.

Many types of companies require only a laptop to work effectively. Employees can communicate through collaboration apps. This allows you to involve in your business talents from all over the world independently from one geolocation.

Who uses Video Conferencing Software

This type of software is used by almost all employees from different departments. Company leaders can hold meetings. Company employees can discuss projects. Sellers can make appointments with potential customers and partners. VCS allows you to simulate almost all kind of live meetings and face-to-face communications.

How Video Conferencing Software work

In most cases, meetings are created using a link. The meeting initiator creates an online conference and receives a special link. He sends this link to all participants of this event. All participants can receive a link by email and enter the virtual room. The administrator can manage access rights and manage the microphones of all participants. Thus, if there are many people at your meeting, it helps to avoid chaos.

Most VCS have calendar integration and online appointment scheduling software. You make an appointment, the software automatically creates an event and sends a link to all meeting participants. This approach allows you to automate the sales and networking process.

Benefits of Video Conferencing Software

• Saving money on business trips (reduce travel cost)
• Saving money on office rent
• Improving team efficiency
• The ability to work remotely
• The ability to hire employees from all over the world

Video Conferencing vs Webinar software

These two types of software are very similar to each other, but they have differences. Webinars are designed for group conferences when one person broadcasts to a large audience. Webinar software is intended for training employees, but not for communication between them. In VCS, participants communicate with each other one-on-one, or in a small group. The webinar has one speaker and many listeners.

VCS is designed for collaboration and communication between employees, partners and potential customers. All meeting participants have the same functionality. There are two types of attendees in webinar software. This is the speaker and listener. The listener can only listen and write questions in the chat. The speaker has the features of screen sharing, drawing board, etc.

Video Conferencing vs messengers

There are many ways to have a video chat with someone for free today. Facetime, Facebook Messenger, Skype, all of these have such functions. You can easily create a general chat with friends, call and talk. These solutions are good for private use, but not suitable for the work process. Why is that?

Imagine that a company wants to sell you something. You agree to an appointment but don't want to use their product. So you just walk away from the meeting and then you are difficult to catch up with. They can only write you letters or emails. But in ordinary messengers, you need to “add to friends” another person. He will always have access to you. Do you like it when annoying salespeople write to you something on WhatsApp?

Each of us has some strangers in the WhatsApp or Skype contact list who write us something once a year and want to sell their product. This is annoying. VCS solves this problem. You drop the link to the virtual room and hold a meeting. Then you can continue communication only by email. In short, it’s harder to communicate with you if you don't want to. It helps to keep the sidelines between people and that's right.

Video Conferencing trends

Video Conferencing apps features

• Screen sharing
• Unmute/mute mic
• Chat
• Drawing board
• Invite participants by link
• Role management
• Remote computer control